|
Chapter Committees
AFP/GREATER SAN FERNANDO VALLEY CHAPTER COMMITTEES ROLES AND RESPONSIBILITIES
MEMBERSHIP COMMITTEE (VICE PRESIDENT – MEMBERSHIP)
Members of the Committee are to assist the Vice President in the following activities:
*Help develop, prepare and execute a membership recruitment plan;
*Help prepare and execute a membership retention plan;
*Work and coordinate with the Committee on Diversity to promote cultural diversity in
membership;
*Act as liaison between the Chapter Board and members on membership matters;
*Assist the Vice President with follow up on any membership-related correspondence and communications;
*Assist the Vice President to maintain and keep the membership roster continuously up to date for the chapter;
*Assist in the development of a program to welcome new members and encourage their participation in chapter activities.
*Work and coordinate with the Mentoring Committee to promote the opportunity for new and current members to have a Senior Development Officer as a mentor.
PROGRAM DEVELOPMENT COMMITTEE (VICE PRESIDENT, EDUCATION)
Members of the Committee are to assist the Vice President in the following activities:
*Work with the Vice President in getting key-note speakers/presenters for the monthly membership luncheon meetings.
*Assist in the Preparation and execution of the chapter plan for monthly chapter programs;
*Assist in the coordination with the Diversity Chair to provide cultural diversity and programs for members of all types;
*Assist fellow committee members in their coordination with other chapter committees chairs (Ethics, Government Relations, etc) to ensure that programs are presented in these areas at least once a year;
*Assist in the development of programs that respond to the educational needs of chapter members and others in the community;
*Assist the Vice President in maintaining program records including description, speaker, attendance, evaluation and revenue;
*Assist the Vice President working with the Communication Chair and Newsletter Editor to publicize programs.
GOVERNMENT RELATIONS COMMITTEE (GOVERNMENTAL AFFAIRS CHAIRMAN)
Members of the Committee are to assist the Chair in the following activities:
*Encourage member involvement in government relations at the local, state/provincial,
and federal levels;
*Assist the Chair in coordinating local government relations programs with legislative and executive officials and staff;
*Participate in state/provincial chapter legislative coalitions coordinated through AFP’s International Headquarters;
*Assist in the development of initiatives that educate officials on the role and importance of the nonprofit sector;
*Assist the Chair in coordinating visits to elected officials at the local and state/provincial levels, and work with International Headquarters on federal visits;
*Work with the Education/Program Development Committee to ensure that at least one chapter meeting annually is devoted to legislative issues;
*Assist the Chair in maintaining records of chapter involvement in government relations programs;
*Assist in the Preparation of lists of names, addresses, telephone/fax numbers and email addresses for legislators; distribute to chapter members for their use in making contact with government officials;
*Assist the Chair in working with the Newsletter Editor to place articles on government relations in monthly publication.
FOUNDATION DEVELOPMENT COMMITTEE (FOUNDATION DEVELOPMENT CHAIR)
Members of the Committee are to assist the Chair in the following activities:
*Assist in the education of chapter members about the activities of the AFP Foundation for Philanthropy;
*Participate in the promotion of the chapter's Every Member Campaign;
*Serve as liaison between the Chair and chapter members;
*Assist in the recognition to chapter donors;
*Assist in the oversight of donor reports for accuracy and assist, when needed, in resolving discrepancies with AFP Foundation for Philanthropy staff for the Committee;
*Assist the Chair in working with the Newsletter Editor to place articles on AFP Foundation (Case for Support, EMC, Chapter Treasury campaign, etc.) in monthly publication.
DIVERSITY COMMITTEE (DIVERSITY CHAIR)
Members of the Committee are to assist the Chair in the following activities:
*Assist in the coordination and take responsibility for promoting cultural diversity in the chapter;
*Assist the Chair in coordinating with the Membership Chair to promote cultural diversity in membership;
* Assist the Chair in coordinating with the Education/Program Chair to provide programs on cultural diversity& programs for members of all types;
*Encourage involvement of members in promoting cultural diversity in the chapter and in their own organizations;
*Assist the Chair in developing programs that respond to the needs of chapter members for promoting cultural diversity within their own organizations;
*Assist the Chair in working with the Newsletter Editor to place articles on Diversity in the monthly publication.
CERTIFICATION CHAIR
Members of the Committee are to assist the Chair in the following activities:
*Coordinate and take responsibility for marketing certification to members;
*Work with the Education/Program Development Chair to ensure that at least one
program on certification is offered during the year;
*Provide brochures and applications at monthly meetings;
*Identify members from your chapter who qualify for the certification process;
*Maintain an updated list of Chapter ACFREs and recognize them at meetings ;
*Maintain an updated list of Chapter CFRE's and recognize them at chapter meetings by presenting them with CFRE Ribbons;
*Recognize new ACFREs and CFRE's in chapter publications.
*Utilize the CFRE International website (www.cfre.org) resources for information on the application process, computerized exams and testing “windows”;
ETHICS CHAIR
Members of the Committee are to assist the Chair in the following activities:
*Advise the chapter board on the AFP Board of Directors’ policy regarding the role of
chapters in the ethics process. (See Section on Code of Ethics);
*Work with the Education/Program Development Chair to ensure that the chapter holds
at least one program on ethics per year (members of the AFP Ethics Committee are often
available to conduct workshops on ethics);
*Educate members and the general public about ethical decision making;
*Promote the Code of Ethical Principles and Standards of Professional Practice;
*Inform the media, legislative and regulatory offices about the AFP Code & Enforcement Process;
*Work with the Newsletter Editor to place articles on ethics in the monthly publication;
*Avoid all discussion, verbal or in print, of specific alleged ethical violations.
NOMINATING COMMITTEE (NOMINATING COMMITTEE CHAIR – PAST PRESIDENT)
Members of the Committee are to assist the Chair in the following activities:
*Assist in the preparation of a slate of nominees for all elected offices;
*Ensure that all members are provided with a copy of the slate of officers, according to notification procedures required by the chapter bylaws;
*Work to ensure diversity and to see that the best qualified applicants are chosen;
*Assist in the preparation of a list of suggested individuals to fill appointed positions:
*Assist the Chair in working with the Newsletter Editor to place announcements regarding the slate of officers, scheduled elections, and the installation program in the chapter publication.
NATIONAL PHILANTHROPY DAY® COMMITTEE (NATIONAL PHILANTHROPY DAY® CHAIR)
Members of the Committee are to assist the Chair in the following activities:
*Assist in expanding the public awareness of and participation in National Philanthropy Day® (NPD) on November 15th. (SFVC – holds NPD on the First Thursday of November).
*Assist in the presentation of annual AFP Philanthropy Awards as part of National Philanthropy Day® celebration;
*Assist the Chair in developing a proposed budget for review by the Chapter Board;
*Assist in getting a keynote speaker and/or emcee;
*Assist in the preparations of the NPD program;
*Work closely with the Awards Committee;
*Work with the Newsletter Editor to place articles on National Philanthropy Day® ;
*Develop a plan to promote and market the NPD event within the community;
YOUTH IN PHILANTHROPY COMMITTEE (YOUTH IN PHILANTHROPY CHAIR)
Members of the Committee are to assist the Chair in the following activities:
*Assist the Chair in the involvement of Youth in Philanthropy;
*Assist in developing a Youth in Philanthropy program;
*Assist the Chair in working with the NPD Chair and the Awards Committee on awards for young philanthropists;
*Assist the Chair in working with the Newsletter Editor to promote YIP in the chapter publication;
COMMUNICATION COMMITTEE (COMMUNICATIONS CHAIR AND NEWSLETTER EDITOR)
Members of the Committee are to assist the Chair and Editor in the following activities:
*Coordinate preparation of all printed materials to ensure consistency in use of logo,
chapter name, presentation of chapter mission and goals, etc. (Follow this link to the AFP
logo in a variety of formats and the AFP Logo Usage Guide, Version 1.1 available on the
AFP website in the Member Gateway:
http://www.afpnet.org/tier3_cd.cfm?folder_id=935&content_item_id=1804
*Work with Public Affairs Department at AFP International Headquarters;
*Prepare regular newsletter articles and other communications to chapter members and
prospects;
*Prepare annual directory of all chapter members;
*Develop a list of local and regional media representatives. Build relationships with
members of the media;
*Write and distribute press releases on a regular basis;
*Place articles in chapter publications that will assist chapter members by keeping them
informed on AFP International programs, policies and services.
PUBLIC AFFIARS/AWARD COMMITTEE (PUBLIC AFFAIRS/AWARD CHAIR)
Members of the Committee are to assist the Chair in the following activities:
*Coordinate all messages directed to the public at large in an attempt to increase public
awareness of AFP and bolster public trust;
*Work with IHQ on “messaging” and refer all media requests on major issues to the AFP
Public Affairs Department;
*Work with the National Philanthropy Day® Committee on selection and presentation of
awards honoring philanthropy;
*Keep chapter board apprised of developments in the public affairs arena;
HOSPITALITY COMMITTEE (HOSPITALITY CHAIR)
Members of the Committee are to assist the Chair in the following activities:
*Select location for workshops and arrange for hospitality;
*Establish a consistent, suitable location for monthly meetings and maintain a good
working relationship with hotel/catering staff;
*Accept reservations and contact the catering manager with menu and number of
attendees;
*Create, update and maintain name tags for members and guests;
*Provide the treasurer with number of attendees and turn over all cash/checks at the end
of each event;
*Prepare a proposed budget for review by the Chapter Board;
*Make recommendations to the Board of Directors for improving the hospitality
committee’s activities.
|
